SetuVault
Common Data Environment

One number per document. One current revision.

Every drawing gets a number that is never reused. Issuing a new revision supersedes the old one for everyone, in one step.

SetuVault · Document register
ISO 19650container states carried on every document
4 codesreview codes that decide the next state: approved, approved with comments, revise and resubmit, rejected
Append-onlyhash-chained audit trail, enforced by the database itself
29 modulesfrom register and transmittals to metrics and handover, working on one platform
See it working

The real portal, recorded.

Short clips taken from the live SetuVault portal on a demonstration project. Pick a task to watch it.

SetuVault · Document register
Browsing and filtering the controlled document register.
A drawing's life

From registration to approved for construction, without a spreadsheet in sight.

Under an automated workflow each step assigns the next person by role and discipline. Every move is recorded with who, when and why.

  1. RegisteredThe contractor registers the drawing under its project number
  2. Internal reviewDiscipline reviewers and the head of engineering check it
  3. TransmittalIssued to the consultant under a numbered transmittal
  4. Consultant reviewThe PMC answers with a review code
  5. Next revisionCode 3 opens the next revision by itself
  6. Approved IFCApproved for construction, superseding the last
What you get

Everything document control needs, on one platform.

From numbering to close-out, built for owners, consultants and contractors working on the same project. Explore every feature

Controlled register

  • One unique number per document, built from your project's numbering pattern.
  • Revisions and versions kept apart: only revisions are issued.
  • Issuing a revision supersedes the previous one in a single step.
  • Duplicate content is flagged, and the other party's own reference is searchable.

Review and approval

  • Configurable workflow templates with gates, parallel reviewers and four review codes.
  • Automatic assignment by role and discipline, edited on a screen, not in code.
  • Reviewers can hand over a review; both names stay on the record.
  • Named alternates take over while someone is away.

Time and obligation

  • Ball in court shows who owes a response right now.
  • Working-day clocks use your project's holiday calendar.
  • Escalation ladder: reviewer, then controllers, then project administrators.
  • Notifications by kind, with a bell, desktop alerts and optional e-mail.

Transmittals and correspondence

  • Numbered transmittals with recipient acknowledgement.
  • Distribution lists decide who receives approved documents.
  • RFI, NCR, TQ and SI tracked beside the register.
  • Project mail that stays inside the project record.

Audit and evidence

  • Append-only audit trail; edits and deletes are refused by the database.
  • Hash chain makes any tampering detectable afterwards.
  • Denied attempts are recorded as well as successes.
  • Files in object-locked storage with size and SHA-256 checked on upload.

Access and confidentiality

  • Deny by default. A project you cannot see does not appear to exist.
  • Row-level security in the database, on every table.
  • Two-step verification with an authenticator app.
  • Active sessions with sign-out everywhere; a clear audit of every sign-in.
Records you can defend

Evidence that does not depend on anyone's memory.

The audit trail cannot be edited or deleted, and a hash chain exposes any attempt. Files are checked on the way in and kept in object-locked storage.

  • Append-only audit trail; edits and deletes are refused by the database.
  • Hash chain makes any tampering detectable afterwards.
  • Denied attempts are recorded as well as successes.
  • Files in object-locked storage with size and SHA-256 checked on upload.
SetuVault · Audit trail
A complete audit trail of every action taken on the project.
Built for every party

One shared record. Each company sees its own part.

Access follows the project, the company and the role. A project you are not on does not appear to exist.

Owner / client

See approved documents, receive them by distribution, and keep a defensible record of what was approved, by whom and when.

PMC / consultant

Receive submissions by transmittal, assign discipline reviewers, decide with a review code and see which party owes the next response.

EPC contractor

Register drawings, run internal review gates, issue to the PMC, and receive the next revision automatically when a document comes back.

Document controller

Own the register, issue revisions and transmittals, consolidate reviews, manage hard copies and export the record.

Reviewer / discipline engineer

A clear task list, one place to record a code and comments, and delegation or alternates for leave.

Project administrator

Set up the project, workflow, numbering, calendar and members; watch metrics; run backups and the close-out.

Plans

Start with one project. Grow into a programme.

Every plan includes the register, workflow automation, transmittals, the comment sheet and the append-only audit trail.

Project

One project and every company working on it - owner, consultant, contractor and vendors.

On request
quoted per project
Projects1
Companies & membersAs your project needs
HostingSetuVault cloud
  • Register, revisions and transmittals
  • Workflow templates and automation
  • Comment sheet, RFI, NCR, TQ and SI
  • Audit trail and project backups
Ask for a quote
Most chosen

Programme

Several projects for one owner or contractor, with shared numbering and project templates.

On request
quoted per programme
ProjectsSeveral
Companies & membersAs your projects need
HostingSetuVault cloud
  • Everything in Project, plus
  • Shared numbering libraries
  • Project templates for new projects
  • Restore a backup as a new project
Ask for a quote

Enterprise

Organisations that want their own platform, their own branding and system integration.

Custom
dedicated platform
ProjectsNo fixed limit
Companies & membersNo fixed limit
HostingDedicated platform
  • Everything in Programme, plus
  • Your name and logo on the sign-in page
  • API keys and signed webhooks
  • Storage and quota settings per licence
Talk to sales

Every plan is quoted for your project. Talk to us for a proposal. See the full plan comparison

Get set. Get control.

Tell us about your project, your numbering and your approvals. We will set SetuVault up for your team.